10 Printer Maintenance Tips to Implement Immediately

With more businesses springing up and expanding across the world, the demand for office supplies has shot up. In 2020, the sector was valued at $245.8 billion. That figure will surpass $283 billion by 2026.

Among the most important items to have in your office is an efficient printer. Printers are used to produce hard copies of documents. With 82% of companies today still relying on paper, it’s easy to see why printers would be a necessity. 

Printer maintenance is essential to keep your printer running smoothly and avoid costly repairs. Proper maintenance also helps lengthen your printer’s lifespan.

In today’s blog, we show you how to take care of your printer so that you enjoy it for a long time.

Unplug Your Printer When You’re Not Using It

Printers are delicate machines, and they can be easily damaged if they’re left plugged in for extended periods of time. For example, if there’s a power surge, your printer could be fried if it’s plugged in. Or, if there’s a problem with the wiring, your printer could start a fire.

Thus, one of the most helpful printer maintenance tips is always to unplug your printer when you’re finished using it. You might think that leaving it plugged in will save you time, but it’s not worth the risk.

Don’t Let Dust Build Up on Your Printer

Over time, dust can build up on your printer and interfere with its normal operation. The dust can accumulate on the internal components, causing the printer to overheat or jam. In extreme cases, the dust may even cause a fire. That’s why it’s important to keep your printer clean and free of dust.

To do this, regularly wipe down the exterior of the printer. Once a week, you should also open up the printer and remove any dust from the interior. By taking these simple steps, you can ensure that your printer will continue to operate smoothly for years to come.

Avoid Using Harsh Cleaning Chemicals on Your Printer

If you need to clean your printer, then use gentle cleaning products that are designed specifically for electronics. Harsh cleaning chemicals can damage the delicate components inside the printer, and over time they can cause the printer to malfunction.

You should also avoid using abrasive materials, such as scrub brushes or steel wool pads. These can scratch the surface of your printer, making it more susceptible to damage.

Use a soft, dry cloth to wipe down the exterior of your printer, and use a can of compressed air to remove dust from the interior.

Don’t Store Your Printer in a Humid or Dusty Environment

Your printer should be stored in a clean, dry place that’s free of dust and other particles. If the printer is exposed to dust, then the dust can accumulate on the internal components and cause the printer to malfunction. Similarly, if the printer is stored in a humid environment, then the humidity can damage the internal components.

To avoid these problems, store your printer in a climate-controlled environment that’s free of dust and other airborne particles.

Keep Your Printer Away From Direct Sunlight

Exposure to direct sunlight can damage your printer. Over time, the sun’s rays can cause the plastic components of your printer to become brittle and break. The heat from the sun can also warp metal parts, making them less effective and more likely to break. 

In addition, exposure to sunlight can cause the ink in your printer cartridges to dry out, making them less effective and more likely to clog your printhead. To avoid these problems, keep your printer away from direct sunlight. If possible, store it in a cool, dark place.

Use Only Printer Paper That is Specified for Your Printer Model

Printer manufacturers design their printers to work with specific types of paper. What works for color label printers may not work for other types of printers.

Using the wrong paper can cause paper jams, ink smears, and toner spots. It can also damage your printer. So be sure to use only printer paper that is specified for your printer model. 

You’ll find the right paper at your local office supply store or online. It’s worth it to spend a few extra dollars to get the right paper and keep your printer running smoothly.

Don’t Overload the Printer Paper Tray

Another tip on maintenance for printers is always to maintain the correct levels when loading your printer. When the tray is overloaded, it puts a strain on the feeding mechanism, which can lead to jams and misfires. 

In addition, too much paper in the tray can cause the rollers to slip, resulting in wrinkles and folds. To avoid these problems, always check the manufacturer’s recommendations before loading paper into the tray. Most trays have a maximum capacity indicator, so be sure to stay below that limit.

Avoid Using Wrinkled or Damaged Printer Paper

When paper is wrinkled or damaged, it can cause the ink to spread unevenly, which can lead to printing problems. In addition, wrinkled or damaged paper can also jam the printer, which can cause serious damage to the machine. 

To avoid these problems, take the time to inspect your paper before you load it into the printer. If the paper is wrinkled or damaged in any way, toss it out and choose a different sheet.

Keep an Eye on Your Printer’s Ink or Toner Levels 

Over time, ink and toner cartridges can dry out or become clogged, causing problems with print quality. By replacing them on a regular basis, you can ensure that your printer always has a fresh supply of ink or toner and that it will continue to produce high-quality prints. 

Additionally, regular cartridge changes can help to prevent more serious issues from developing, such as blocked nozzles or worn-out parts. So if you want to keep your printer running smoothly for years to come, be sure to stay on top of your ink or toner levels.

Have Your Printer Regularly Serviced by a Qualified Technician 

One way to care for your printer is to have a qualified technician service your printer every 12 months or as needed.

They will be able to clean the machine, replace any worn parts, and make sure that everything is functioning correctly. This will help to extend the life of your printer and avoid any unexpected repairs.

Stay on Top of Printer Maintenance at All Times

Printer maintenance is an important part of printer ownership. By following the simple tips in this post, you can keep your printer in good condition and avoid common problems.

Are you interested in top-notch printer maintenance services? Open an account with us today and get the help you need.

Drew Strickland

Drew is the Chief Marketing Officer and E-commerce Director at TCS Digital Solutions, with over 20 years of experience in the printing industry. His extensive background in marketing within this sector has deepened his passion and knowledge. He offers valuable tips and reviews on the latest printing products and innovations, dedicated to helping businesses and individuals find the most efficient and high-quality solutions for their printing needs. For a closer look into his insights and experiences, you can connect with Drew on LinkedIn, Instagram, and Facebook.